Best Time Management Software

Todoist is a task and project management app made by Doist, used to capture, organize, and schedule to-dos across work and personal life. It supports natural language quick add, due dates, priorities, labels, and list, board, or calendar views, along with sub-tasks, filters, and recurring due dates. Personal projects can be shared with a few collaborators, and productivity trends are visualized through activity and karma stats.

Paid tiers unlock more projects, custom reminders, task duration, full history, and AI powered Task and Email Assist. The Business plan adds a shared team workspace, project folders, roles and permissions, and centralized billing. Todoist connects with over 90 tools including Google Calendar, Slack, and Gmail, and is available on web, desktop, and mobile.

RescueTime runs quietly in the background on desktop and mobile, automatically tracking the apps, websites and documents a user spends time in without manual timers. It scores activity for productivity, delivers weekly reports on trends, and offers Focus Sessions that block distracting sites and apps while optionally playing focus music. Offline activities like meetings and calls can also be logged so reports reflect a full day.

The free Lite plan covers core automatic tracking and reporting, while paid Solo and Team plans add Timesheets for client and project billing, detailed timelines, smart fill suggestions and role based access for teams. All paid plans include a 14 day free trial, and pricing is lower when billed annually.

Sunsama is a daily planning app for professionals that combines task management with calendar time blocking. Each day starts with a guided planning ritual that reviews the task backlog, estimates how long tasks will take, and blocks them onto the calendar, and each day ends with an evening shutdown routine. Sunsama imports tasks from tools such as Asana, ClickUp, Jira, Linear, Notion, Todoist and Trello, and syncs bidirectionally with Google, Outlook and iCloud calendars.

There is no permanent free plan, only a single Pro subscription plus a custom Enterprise tier for organizations that need SSO, SCIM and audit logs. New users get a full featured 14 day trial with no credit card required, and Sunsama offers student and nonprofit discounts.

Amie is a Berlin-based calendar app that combines scheduling, to-do lists, and AI-powered meeting notes in one interface. Users can drag emails and tasks directly onto the calendar to create time blocks, create events with natural language, and run a built-in Pomodoro timer. Its meeting notes feature can join calls and produce bot-free recordings and transcripts.

Amie's current pricing page lists two paid tiers, Pro and Business, billed annually with a 20 percent discount versus monthly billing; a separate monthly rate is available but not itemized on the page. Both tiers include unlimited calendars, todo lists, and meeting notes, while Business adds CRM integrations, custom branding, and enterprise security features.

Timeular is a time tracking app, now rebranded as EARLY, that automatically tracks digital activity and suggests time entries based on calendar events. Its signature product is the Tracker, an 8-sided Bluetooth device that starts logging time for a task whenever it is flipped to a chosen side, alongside standard software features like time-off tracking, overtime calculation, budget tracking and exportable PDF, Excel or CSV reports.

Timeular GmbH, based in Innsbruck, Austria, was acquired by Graz-based competitor TimeTac in June 2025, and the product has since operated under the EARLY brand. Its current official pricing page did not render specific dollar figures at the time of this research, so plan prices below reflect the most recent third-party figures available and should be confirmed before use.

Any.do is a Tel Aviv-based task management app combining a to-do list, calendar, and daily planner used by tens of millions of people. It supports subtasks, recurring and location-based reminders, WhatsApp reminders, shared grocery and project lists, and an AI-driven Focus Mode that blocks distractions while visually tracking progress with a growing virtual tree.

The Personal plan is free with unlimited tasks and basic calendar sync. Premium unlocks recurring reminders, WhatsApp integration, color tags, and AI suggestions for a single user. Family adds a shared space for up to four members, and Teams provides a collaborative workspace with workflow templates and admin controls, all billed monthly or at a discount annually.

Serene was a macOS focus app made by Marcus Taylor of Venture Harbour in Oxford, UK. It prompted users to set one goal per day, break that goal into timed sessions, and then blocked distracting apps and websites for the duration of each session. It also included built-in focus music and a reporting tool to track time and distractions.

As of this research, the sereneapp.com domain redirects to Venture Harbour's main site, now describing itself as an AI automation venture studio, and the old product subpages return a 404 error. This strongly suggests Serene has been discontinued or folded, so pricing and availability below reflect historical information rather than a confirmed current offering.

Focus@Will, based in Marina Del Rey, California, is a music streaming service built around neuroscience research on attention and habituation. After an in-app assessment of a user's brain type, it recommends personalized instrumental music channels, ranging from classical and ambient to upbeat electronica, intended to reduce distraction during work, study, or reading, paired with a built-in focus timer and productivity tracker.

The service offers a 7-day free trial followed by paid subscriptions, with monthly pricing around $9.99 and a cheaper effective rate on an annual plan. Discounted per-seat workplace accounts are available for larger teams. There is no permanent free tier, and official current pricing could not be independently confirmed on the live pricing page during this research.

Clockwise was an AI powered calendar assistant for Google and Outlook that automatically protected Focus Time, created Smart Hold events for deep work, and rescheduled meetings to reduce fragmentation across a day. It offered scheduling links and team level analytics on meeting load and focus time for organizations trying to reduce calendar chaos.

As of this research, Clockwise's official site states the Clockwise team is joining Salesforce and the product will stop working on March 27, 2026, after which Focus Time and Smart Hold events will be removed from calendars and user data deleted. Prepaid subscriptions extending past that date get prorated refunds, and Clockwise is directing customers to Reclaim.ai as a replacement with a price match offer.

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