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Xerox Workplace Suite

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On-premise print management server with a cloud sibling, licensed feature-by-feature

Print Management Software
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Xerox Workplace Suite screenshot See all screenshots
  • Deployment On Premises, Cloud Based, Hybrid
  • Starting price Custom
  • Free trial Not offered
  • Best for SMEs, Enterprises

What is Xerox Workplace Suite?

Xerox Workplace Suite is a server-based print management solution providing authentication, cost control, content security and mobility workflows, installed on-site for organisations that specifically want printer security, monitoring and control while keeping data within their own network. A flexible modular licensing approach lets buyers license only the features that fit their business needs, regardless of fleet size, rather than paying for a fixed bundle.

Content security goes beyond typical print management: documents can be scanned for user-defined terms or content matches, with administrators alerted when sensitive content is detected, and copy, scan or print operations can be blocked to prevent data loss. Mobile printing spans Windows, macOS, Linux and Chromebooks alongside iOS, Android and Windows Surface tablet apps, using pull-printing so jobs queue until released at the device. For organisations wanting the same capability without on-site infrastructure, Xerox Workplace Cloud (hosted on Microsoft Azure) is the named cloud sibling with a wider range of mobile workflows.

Key Features of Xerox Workplace Suite

  • Authenticate with cards, cardless, or mobile (NFC/QR)
  • Enable single sign-on to printer apps and cloud
  • Restrict access and enforce print rules by user or group
  • Scan documents for sensitive content matches
  • Alert administrators when sensitive content is detected
  • Block copy, scan or print to prevent data loss
  • Print from Windows, macOS, Linux and Chromebooks
  • Use pull printing to release jobs at the device
  • License only the features your business needs
  • Run fleet-wide consolidated reporting

Xerox Workplace Suite Pricing

Modular

Custom

License per feature, any device count

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Xerox Workplace Suite uses a modular licensing approach: organizations license only the features they need regardless of the number of devices, with quotes scoped accordingly.

Xerox Workplace Suite Specifications

Deployment
  • On Premises
  • Cloud Based
  • Hybrid
Billing cycle
Monthly
Desktop
  • Web App
  • Windows
  • macOS
Mobile
  • iOS
  • Android
Languages
  • English
Built for
  • SMEs
  • Enterprises
Support
  • Email
  • Phone
  • Live Support
  • Training
  • Tickets
Integrations
Microsoft Azure, Xerox and third-party MFP hardware, network accounting systems
Public API
Yes
Free trial
No
Free plan
No
Runs in browser
Yes
Customisable
Yes
Website
xerox.com

Xerox Workplace Suite Screenshots

Xerox Workplace Suite screenshot 1

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Xerox Workplace Suite FAQs

A server-based print management solution providing authentication, cost control, content security and mobility workflows for organizations managing printer fleets.

Workplace Suite is installed on-site for private, secure deployment. Xerox Workplace Cloud, hosted on Microsoft Azure, is the named cloud alternative.

Documents are scanned for user-defined terms, administrators are alerted when sensitive content is detected, and copy, scan or print actions can be blocked to prevent data loss.

Windows, macOS, Linux, and Chromebooks, plus iOS, Android and Windows Surface tablet apps.

Yes, it works with nearly all Xerox and other-brand printers, with enhanced capability on Xerox VersaLink, AltaLink and ConnectKey-enabled devices.