When I Work
VerifiedEmployee scheduling, time tracking, and team messaging software for hourly workforces
See all screenshots - Deployment Cloud Based
- Starting price $2.50
- Free trial Available
- Best for SMEs, Startups, Freelancers
What is When I Work?
When I Work is a workforce management platform focused on employee scheduling, time and attendance tracking, and team communication for businesses with hourly staff. It offers auto-scheduling, shift templates, multi-location and multi-week scheduling, shift swapping and OpenShift coverage, GPS-enabled clock-ins, labor forecasting, and in-app team messaging. The platform integrates with payroll and POS systems and is used across industries like retail, hospitality, healthcare, and food service to reduce scheduling time and improve labor compliance.
Pricing is per user per month across three tiers: Essentials, Pro, and Premium, with each tier adding more advanced scheduling rules, reporting, role permissions, and integration capabilities such as API access, webhooks, and SAML/SSO. Time tracking and attendance can be added on top of any plan. When I Work offers a 14-day free trial with no credit card required, but does not offer a permanent free plan.
Key Features of When I Work
When I Work lists 10 documented features, including Auto-scheduling based on employee availability and qualifications, Shift templates and multi-week, multi-location scheduling and Shift swapping and OpenShift coverage requests. The list below covers what the product does rather than how it is marketed.
- Auto-scheduling based on employee availability and qualifications
- Shift templates and multi-week, multi-location scheduling
- Shift swapping and OpenShift coverage requests
- GPS clock-in and geofencing for time tracking
- Labor forecasting against scheduled hours
- In-app team messaging and shift reminders
- Time-off request and approval management
- Custom and 24-hour callout reporting
- Payroll and POS system integrations
- API access, webhooks, and SAML/SSO (Premium tier)
When I Work Pricing
When I Work lists 3 plans, from $2.50 to $8.
Essentials
$2.50
/user/month
For single location teams that want to save hours building the schedule each week.
Pro
$5
/user/month
For multi location businesses with more advanced scheduling and customization needs, adding OpenShifts and shift swapping.
Premium
$8
/user/month
For complex, scaled businesses, adding custom reporting, overlapping OpenShifts and time zone switching.
When I Work Specifications
When I Work is available on web app and has iOS and Android apps. It offers an API and has a free trial.
- Deployment
- Cloud Based
- Billing cycle
- Monthly
- Desktop
- Web App
- Mobile
- iOS
- Android
- Languages
- English
- Built for
- SMEs
- Startups
- Freelancers
- Support
- Live Support
- Integrations
- Integrates with payroll providers and POS systems; Premium tier adds API access, webhooks, and SAML/SSO for custom integrations
- Public API
- Yes
- Free trial
- Yes
- Free plan
- No
- Runs in browser
- Yes
- Customisable
- Yes
- Website
- wheniwork.com
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