When I Work
What is When I Work?
When I Work is a workforce management platform focused on employee scheduling, time and attendance tracking, and team communication for businesses with hourly staff. It offers auto-scheduling, shift templates, multi-location and multi-week scheduling, shift swapping and OpenShift coverage, GPS-enabled clock-ins, labor forecasting, and in-app team messaging. The platform integrates with payroll and POS systems and is used across industries like retail, hospitality, healthcare, and food service to reduce scheduling time and improve labor compliance.
Pricing is per user per month across three tiers: Essentials, Pro, and Premium, with each tier adding more advanced scheduling rules, reporting, role permissions, and integration capabilities such as API access, webhooks, and SAML/SSO. Time tracking and attendance can be added on top of any plan. When I Work offers a 14-day free trial with no credit card required, but does not offer a permanent free plan.
Key Features of When I Work
Here are the powerful features that make When I Work stand out from the competition. Packed with innovative tools and advanced functionalities, this software offers a range of benefits.
- Auto-scheduling based on employee availability and qualifications
- Shift templates and multi-week, multi-location scheduling
- Shift swapping and OpenShift coverage requests
- GPS clock-in and geofencing for time tracking
- Labor forecasting against scheduled hours
- In-app team messaging and shift reminders
- Time-off request and approval management
- Custom and 24-hour callout reporting
- Payroll and POS system integrations
- API access, webhooks, and SAML/SSO (Premium tier)
When I Work Pricing
Here are the pricing plans for When I Work. Choose the plan that best fits your requirements and budget.
Essentials
$2.50/user/month
Auto scheduling, multi-week/location scheduling, templates, forecast tools, in-app messaging, shift swapping, payroll/POS integrations
Pro
$5/user/month
Everything in Essentials plus advanced scheduling rules, role permissions, labor sharing, custom forecasting, 24-hour callout reporting, custom reporting, overlapping shifts, timezone toggle
When I Work Specifications
Get a closer look at the technical specifications and system requirements for When I Work. Find out if it's compatible with your operating system and other software.
- cloud based
- web app
- ios
- android
- smes
- startups
- freelancers
- live support
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Alternatives of When I Work
AlternativesExplore alternative software options that can fulfill similar requirements as When I Work. Evaluate their features, pricing, and user feedback to find the perfect fit for your needs.
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When I Work Comparisons
Compare When I Work with other similar options available. Explore the key differences to see why it's the top choice for businesses and individuals.
Overall When I Work Reviews
Here's our unbiased review of When I Work. Discover how our team of experts rates its features, ease of use, customer support, and other aspects that contribute to its overall appeal.