Best Interview Scheduling Software

Chili Piper is a demand conversion platform used by revenue teams to turn inbound leads into booked meetings. Its Routing and Scheduling tools convert form submissions into meetings automatically, qualify and route leads, support round-robin assignment, and route Salesforce objects, while Handoff manages SDR-to-AE meeting transfers. The Experiences tier adds 24/7 AI-driven visitor engagement, live calling from web forms, account identification, and account-based marketing targeting. A standalone scheduling tool called ChiliCal is also available.

Chili Piper is headquartered in New York City and serves companies such as Intuit, Spotify, Airbnb, and Gong. Pricing is published on its website starting at $1,250 per month for Routing and Scheduling (15 seats) and $3,500 per month for Experiences (30 seats), with a separate ChiliCal standalone plan at $12 per user per month requiring a 200-seat minimum, plus multi-year contract discounts.

Willo is a video interviewing and candidate screening platform designed for high-volume hiring. Candidates record responses to preset questions asynchronously, and hiring teams review, score, and share results using structured scorecards. The platform includes Willo Intelligence for AI transcription, summarization, and benchmarking, support for 18+ languages, custom branding, and add-on identity, right-to-work, and background checks.

Founded in 2018 and headquartered in Glasgow, Scotland, with a second base in New York City, Willo is ISO 27001 certified and integrates with ATS platforms such as Ashby, Lever, Pinpoint, BambooHR, Greenhouse, and Teamtailor. Pricing is tiered into Growth, Scale, and Enterprise plans billed monthly or with discounts for longer commitments, and Willo offers a 50% discount for qualifying non-profits; no free trial or free plan is listed on the pricing page.

VidCruiter is a Canadian recruitment technology platform that combines video interviewing, interview scheduling, structured interviews, automated reference checks and an applicant tracking system into one modular suite. It supports live two-way video interviews as well as pre-recorded, on-demand interviews that candidates complete on their own time, with built in scorecards, rating guides and multi-evaluator scoring designed to standardize hiring decisions and reduce bias.

Additional modules cover skills testing, video proctoring, virtual hiring events and automated reference checks, and the platform integrates with major HRIS and ATS systems such as Workday, SAP SuccessFactors, Greenhouse and iCIMS. VidCruiter does not publish pricing; each module is priced separately and can be bundled, with cost also depending on annual hiring volume. There is no free plan or free trial.

Calendly is a cloud based scheduling platform that lets individuals and teams share a booking link so others can pick a meeting time without back and forth emails. It connects to Google Calendar, Outlook, Office 365 and iCloud, checks real time availability across up to six calendars, and automatically creates video conferencing links for Zoom, Google Meet or Microsoft Teams. Users define custom event types, buffers, and daily meeting limits.

Beyond one to one meetings, Calendly supports collective scheduling for co hosted sessions, round robin distribution for sales and recruiting teams, and routing forms that direct visitors to the right person. It integrates with Salesforce, HubSpot, Slack and Zapier, and offers an API for custom workflows. Plans range from a free tier to enterprise level security controls.

Google Calendar is Google's web based calendar and scheduling application, available free to anyone with a Google account and included in every Google Workspace subscription. It lets people create events, set reminders, and view multiple calendars side by side across web, iOS, and Android. Built in tools such as Find a Time, working hours, and out of office status help teams book meetings without back and forth emails, while automatic sync pulls in flights, hotel bookings, and restaurant reservations straight from Gmail.

For businesses, Calendar is bundled into every Google Workspace plan, from Business Starter through Enterprise, adding shared meeting rooms, booking pages, appointment scheduling with Stripe payments, and admin controls. It integrates natively with Gmail, Google Meet, and Drive, and connects to third party tools such as Zoom, Slack, and Microsoft Outlook through its public API. Because it is free for personal use and already familiar to most users, it remains one of the most widely adopted calendar tools worldwide.

Paradox is a conversational AI recruiting platform built around an assistant named Olivia that handles high volume hiring for retail, healthcare and hospitality employers. Olivia screens candidates with knockout questions, answers common questions about pay and benefits, schedules interviews by syncing with recruiter calendars, and sends SMS reminders, all through text based conversations on SMS, WhatsApp and Facebook Messenger in more than 100 languages. The suite covers conversational ATS, CRM, career sites, scheduling and event check-in.

In October 2025 Workday completed its acquisition of Paradox for roughly one billion dollars, and the product is now sold as the Workday Paradox Candidate Experience Agent while still operating under the Paradox brand. Paradox does not publish pricing; enterprise contracts are quoted individually based on hiring volume, and there is no free plan or free trial.

HireVue is an enterprise hiring platform that combines on-demand and live video interviewing with AI-powered skills assessments, including Virtual Job Tryout simulations, game-based assessments, and technical/language proficiency tests. It offers AI interviewers, candidate self-scheduling, chatbot-driven engagement, structured interview guides, and interview insights to help large organizations screen and evaluate high volumes of candidates. The platform integrates with major applicant tracking systems such as Workday, SAP, Oracle, and SmartRecruiters, and supports over 40 languages for global hiring programs.

HireVue is positioned for large employers and enterprises with high-volume recruiting needs, including hourly, campus, technical, and professional hiring. It emphasizes responsible AI use with bias auditing and compliance features, and is noted as a FedRAMP-authorized hiring solution for public sector use. Pricing is not published on the company's website; prospective customers must request a demo and receive a custom quote from HireVue's sales team, with packages generally described as Essential and Premium tiers.

Rakuna is a recruiting software platform built for campus and event recruiting. It lets recruiting teams capture candidate data at career fairs through a mobile app, score profiles, and automate follow-up communications. The platform also includes RakunaScreen for AI-assisted resume screening, interview scheduling with self-scheduling and panel support, a recruiting CRM for candidate nurture campaigns, and SMS-based text recruiting.

Rakuna is used by organizations ranging from Fortune 500 companies to small businesses, with particular strength in campus, government, and military recruiting. It integrates with major applicant tracking systems including Workday, Taleo, iCIMS, Greenhouse, Lever, and Avature. Pricing is not published and is provided on request based on company size and feature needs.

Yello is a talent acquisition platform focused on candidate relationship management and recruiting events, used heavily by large enterprises for campus and early career hiring. It centralizes candidate data, automates outreach and email campaigns, and helps recruiters segment and nurture talent pools of passive candidates so no lead is lost between hiring cycles.

Its event management tools support career fairs, information sessions and campus visits with pre-registration, digital check-in, real time analytics and automated post event follow-up. Yello serves Fortune 500 companies across more than 70 countries and 15 or more languages. Pricing is not published; the company provides custom quotes based on organization size and modules selected, and there is no public free plan or trial.

InterviewPlanner was a startup-focused interview scheduling tool that automated candidate scheduling, interviewer load balancing and interview training programs, integrating with applicant tracking systems such as Greenhouse and Lever. In 2024 the company was acquired by Gem, an all-in-one recruiting platform, and its technology was relaunched as Gem Scheduling. The interviewplanner.com domain now serves as the landing page for Gem's scheduling product rather than an independent tool.

Gem Scheduling is built natively into the broader Gem platform alongside its ATS, CRM, sourcing and analytics tools, letting recruiters schedule interviews in the same interface where they manage candidates. Gem does not publish standalone pricing for scheduling; the company quotes custom annual contracts based on team size and modules, and there is no public free plan or free trial for the scheduling product.