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Substly

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SaaS subscription and license management built for small and mid-sized businesses

SaaS Management Software
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  • Deployment Cloud Based
  • Starting price $105
  • Free trial Not offered
  • Best for Startups, SMEs

What is Substly?

Substly is a SaaS management platform aimed at small and medium-sized businesses that want visibility into the software they pay for and use. It discovers subscriptions and shadow IT through Google Workspace or Microsoft Entra ID connections, a browser extension, and financial data, then centralizes contracts, renewal dates, and license ownership in one dashboard.

The platform tracks who has access to which licenses, flags unused seats, and streamlines offboarding when an employee leaves so no subscription is missed. It also automates spend tracking by syncing accounting data or importing bank and card statements, giving finance and IT teams a 12 month view of past spend and a forecast of upcoming costs.

Key Features of Substly

Substly lists 8 documented features, including Automated SaaS and shadow IT discovery via Google Workspace, Microsoft Entra ID, and a browser extension, License and user access overview across the organization and Spend tracking and 12 month cost forecasting from accounting or card data. The list below covers what the product does rather than how it is marketed.

  • Automated SaaS and shadow IT discovery via Google Workspace, Microsoft Entra ID, and a browser extension
  • License and user access overview across the organization
  • Spend tracking and 12 month cost forecasting from accounting or card data
  • Renewal alerts and contract management in one place
  • Streamlined offboarding that cancels a departing employee's licenses
  • Unused license detection (Optimize plan)
  • Microsoft 365 license optimization (Optimize plan)
  • Custom API integrations and multi tenant Active Directory support (Custom plan)

Substly Pricing

Substly lists one plan, at $105.

Monitor

$105

per month, billed yearly

Request pricing

Starting price for multi source discovery of shadow IT and an approved SaaS portfolio, or $130 a month billed monthly; a higher tier that adds M365 licence optimisation and SaaS offboarding starts at $210 a month billed yearly, or $260 billed monthly.

Substly Specifications

Substly is available on web app. It offers an API.

Deployment
  • Cloud Based
Billing cycle
Monthly
Desktop
  • Web App
Languages
  • English
Built for
  • Startups
  • SMEs
Support
  • Email
  • Live Support
Integrations
Google Workspace, Microsoft Entra ID, accounting systems, bank and credit card statement import
Public API
Yes
Free trial
No
Free plan
No
Runs in browser
Yes
Customisable
Yes
Website
substly.com

Substly Videos

Substly Screenshots

Substly screenshot 1

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Substly FAQs

Substly discovers and centralizes a company's SaaS subscriptions, tracks license usage and costs, and alerts teams before renewals so nothing gets forgotten.

Yes, it identifies unapproved software in use across the organization by connecting to Google Workspace or Microsoft Entra ID, a browser extension, and financial data sources.

No public free plan is listed; Substly offers demo bookings and paid Monitor and Optimize tiers, plus a Custom plan for larger needs.

Yes, the Optimize plan streamlines cancelling all of a departing employee's software licenses at once.

Non-profits and startups can apply for discount eligibility according to the company's pricing page.