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Todoist

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The task manager that helps millions organize work and life

Time Management Software
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  • Deployment Cloud Based
  • Starting price Free
  • Free trial Not offered
  • Best for Freelancers, Startups, SMEs

What is Todoist?

Todoist is a task and project management app made by Doist, used to capture, organize, and schedule to-dos across work and personal life. It supports natural language quick add, due dates, priorities, labels, and list, board, or calendar views, along with sub-tasks, filters, and recurring due dates. Personal projects can be shared with a few collaborators, and productivity trends are visualized through activity and karma stats.

Paid tiers unlock more projects, custom reminders, task duration, full history, and AI powered Task and Email Assist. The Business plan adds a shared team workspace, project folders, roles and permissions, and centralized billing. Todoist connects with over 90 tools including Google Calendar, Slack, and Gmail, and is available on web, desktop, and mobile.

Key Features of Todoist

Todoist lists 10 documented features, including Natural language quick add for tasks and due dates, List, board (kanban), and calendar views and Recurring due dates and location based reminders. The list below covers what the product does rather than how it is marketed.

  • Natural language quick add for tasks and due dates
  • List, board (kanban), and calendar views
  • Recurring due dates and location based reminders
  • Priority levels and labels for organizing tasks
  • Sub-tasks and detailed task descriptions
  • Shared team workspace with folders, roles and permissions (Business)
  • 90+ integrations including Slack, Gmail, Google Calendar and Zapier
  • AI powered Task Assist and Email Assist
  • Custom filter views for cross-project task lists
  • Productivity visualizations and activity history

Todoist Pricing

Todoist lists 3 plans, starting free and running to $8.

Beginner

Free

5 personal projects

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Smart quick add, task reminders, 3 filter views, 1 week activity history

Pro

$5/month (billed yearly) or $7/month

300 personal projects

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Calendar layout, task duration, custom reminders, 150 filter views, full history, unlimited Ramble, Task and Email Assist

Business

$8/user/month (billed yearly) or $10/user/month

Up to 500 team projects, 1,000 members and guests

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Everything in Pro for every member plus shared team workspace, project folders, roles and permissions, centralized billing, SOC2 Type II

Todoist Specifications

Todoist is available on web app, Windows and macOS and has iOS and Android apps. It offers an API and has a free plan.

Deployment
  • Cloud Based
Billing cycle
Monthly
Desktop
  • Web App
  • Windows
  • macOS
Mobile
  • iOS
  • Android
Languages
  • English
Built for
  • Freelancers
  • Startups
  • SMEs
  • Agencies
Support
  • Email
  • Tickets
Integrations
Google Calendar, Outlook, Slack, Gmail, Zapier, Alexa, Google Assistant, Dropbox, Google Drive, Zoom, and 90+ more
Public API
Yes
Free trial
No
Free plan
Yes
Runs in browser
Yes
Customisable
Yes
Website
todoist.com

Todoist Videos

Todoist Screenshots

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Todoist FAQs

Yes, the Beginner plan is free forever and supports up to 5 personal projects with basic reminders and views.

Pro is built for individuals with more projects and AI assist features, while Business adds a shared team workspace, project folders, roles, permissions and centralized billing.

Yes, Todoist provides a public developer API for building integrations.

Yes, due dates can be set to repeat using natural language like every Monday or every 3rd Tuesday.

Personal projects support up to 5 people; team projects on Business support up to 250 people per project.