Best Visitor Management Software

Innomaint is cloud-based maintenance management software (CMMS) that uses AI and IoT to streamline maintenance operations, reduce downtime, and extend asset life across many industries. It helps facility managers, manufacturers, and service companies move from reactive fixes to planned, data-driven maintenance.

The platform manages preventive maintenance scheduling, work orders, asset tracking, spare-parts inventory, and technician assignments, with mobile apps that let field staff handle jobs on the go. Real-time alerts and reporting give managers visibility into equipment health and team performance. By automating routine maintenance tasks and centralizing asset data, Innomaint helps organizations improve reliability, control costs, and keep operations running smoothly.

Teamgo is a cloud-based visitor management system used to replace paper sign-in books with iPad and QR code kiosks. It supports custom sign-in workflows with forms, signatures, document uploads and inductions, pre-registration, watchlists and deny-entry lists, automated end-of-day sign-out, and sentiment surveys that let visitors rate their experience. A web dashboard provides live and historical visitor reporting, and the system offers an API and webhooks for custom integrations.

Teamgo is priced per location across Start, Essential, Advance and Complete monthly plans, with custom Enterprise pricing for larger, distributed organizations, plus a 20 percent discount for annual billing and reduced pricing for education and non-profit organizations. It offers a 30 day free trial with no credit card required and no setup or cancellation fees. The company is based in Australia.

Doordeck was a London-based smart access control company, founded in 2015, that let organizations unlock doors, gates, and elevators using a phone's NFC chip or a QR code instead of new hardware or keycards. It described itself as the first SDK for readerless access control aggregation, working alongside existing access control readers rather than replacing them, and it also offered time-limited digital visitor passes, geofencing, and IP restriction controls.

Doordeck was acquired by UK proptech company Coadjute in 2023, and its website, doordeck.com, now redirects to sentryinteractive.com, a US-based NFC mobile credential company whose board includes Doordeck's co-founder. Because Doordeck no longer operates as an independent product with its own live site, no current public pricing could be located, and prospective users should contact Sentry Interactive directly.

HID SAFE Visitor Manager is an enterprise visitor management solution from HID Global, part of the ASSA ABLOY group. It manages the full visitor lifecycle, including pre-registration, host approvals, check-in and check-out, and reporting, through a web-based system paired with touchscreen kiosks. An optional Visitor Secure Enrollment Portal lets guests submit their information, scan a driver's license or passport, capture a photo, and sign NDAs before they arrive, reducing time spent at the front desk.

The platform includes watchlist screening through its Watch List Manager, automated host notifications, and an integration framework that connects to physical access control systems, HR and identity management systems, background check providers, and emergency notification tools. HID Global does not publish pricing for HID SAFE online; the product is packaged into multiple tiers and quoted individually.

Robin is a workplace management platform that helps hybrid organizations manage desk booking, meeting room scheduling, parking, and visitor check-in from one system. Employees can reserve desks and rooms directly through Robin's web and mobile apps or from tools they already use, including Slack, Microsoft Teams, and Outlook, with calendar sync to Google Calendar and Outlook. An automatic desk booking feature assigns seats based on a user's past preferences and schedule.

The platform also includes real-time office floor plans, workplace analytics, and AI-driven space planning recommendations. Robin is generally aimed at companies with 500 or more employees and does not publish set pricing; all subscriptions are billed annually and quoted individually after a demo or pricing request.

Lobbytrack is a web-based visitor management system from Jollytech that lets organizations manage guest sign-in, staff tracking, and security screening from a browser, tablet kiosk, or mobile app. Visitors can pre-register online or self-check-in in under ten seconds, with photo capture, badge printing, and instant host notifications by email or SMS. The system supports watchlist screening, custom NDAs, and health questionnaires, and can automatically sign visitors out after set time windows.

Lobbytrack integrates with access control platforms such as Avigilon, Brivo, and S2 Security, and offers a free Starter plan for up to 100 monthly visitors alongside paid Basic, Professional, and Ultimate tiers priced per location, with the top tier adding SSO, API access, and 24/7 support.

Sign In Enterprise, formerly known as Traction Guest, is an enterprise-focused visitor and workplace security platform built around automated visitor screening, threat and risk scoring, and customizable compliance workflows. It includes OCR-enabled ID scanning, electronic document and NDA signing, automatic badge printing, customizable watchlists with offline alerts, and an emergency roll call view. The vendor states this product line has since been rebranded to Sign In Solutions as part of a broader workplace platform, though existing customers still log in at account.tractionguest.com.

The platform targets large, complex or enterprise organizations and integrates with Salesforce, Microsoft Teams, Slack, SMS and email, with SOC 2 Type II, ISO 27001, GDPR and CCPA compliance. Pricing is not published; all plans require contacting sales for a custom quote, reflecting its focus on enterprise deployments rather than self-serve buyers.

Proxyclick was a Brussels founded visitor management platform built for large organizations with strict compliance and security needs. In 2025 the product was rebranded as Eptura Visitor following its earlier acquisition by Condeco and Eptura, so the Proxyclick name and website now redirect to Eptura's visitor management pages, though existing customer accounts and features carried over unchanged.

Eptura Visitor offers self-check-in kiosks, QR code and RFID based entry, watchlist screening, badge printing, a visual workflow builder, and support for more than 30 languages, aimed at enterprise customers with multiple sites and integration needs. Pricing is not published; the vendor uses a sales-led model with custom quotes based on organization size and location count, and no free plan or public trial is offered. Buyers should expect to contact Eptura sales directly for a proposal.

SwipedOn is a visitor and employee sign-in system designed for quick setup, letting front desks replace paper logbooks with an iPad kiosk, QR code check-in, or contactless links. It captures visitor photos, signed NDAs, and screening questions, notifies hosts by email or SMS, and tracks who is on site for evacuation roll call. SwipedOn was acquired by Sign In Solutions, and its website now directs to the shared Sign In App pricing and platform.

Current published plans are Core, Enhanced, Pro, and a custom Executive tier, priced per site and billed annually in British pounds, with higher tiers adding pre-visit registration, ID scanning, single sign-on, unlimited SMS notifications, and a dedicated account manager. A 14 day free trial is offered with no credit card required. SwipedOn suits small to mid sized offices that want a simple, fast to deploy sign-in system.

Sign In App is a visitor management and staff sign-in platform used by offices, schools and other workplaces to replace paper sign-in books. Visitors can check in via an iPad kiosk, QR code or a contactless link, with pre-visit registration, ID scanning, NDA signing and printed badges available on higher tiers. Employees can sign in through a companion mobile app that detects whether they are working on-site, remotely or at home.

The platform integrates with Google Workspace, Azure AD, Slack and Microsoft Teams for notifications and directory sync, and supports multiple languages. Sign In App is priced per site per year across Core, Enhanced, Pro and Executive tiers, with add-on modules for desk booking, scheduling and time and attendance, and a 15 day free trial with no credit card required.