Visitor and workplace safety management software, now rebranded as MRI OnLocation
Best Visitor Management Software
Visitor Management Software is a category of tools that manage visitor check-in and security at workplaces, with badges, logs, and notifications. They are used by offices and facilities that want a professional, secure front desk experience.
More about Visitor Management Software
On this page you can browse and compare the best Visitor Management Software options side by side by features, pricing, integrations, and verified user reviews. Use the list below to shortlist the tools that best match your workflow, requirements, and budget.
Visitor Management Software Compared
Compare the 10 most relevant Visitor Management Software options on price, free trial and deployment.
| Product | Starting price | Free trial | Free plan | API | Deployment |
|---|---|---|---|---|---|
 Innomaint Maintenance Management Smartly Simplified | $45 | ✓ | – | ✓ | Cloud Based |
 Robin Workplace management platform for desk booking, room scheduling, and analytics | Custom | – | – | ✓ | Cloud Based |
 Proxyclick (Eptura) Enterprise visitor management platform, rebranded from Proxyclick to Eptura Visitor | Custom | – | – | ✓ | Cloud Based |
 Lobbytrack Web-based visitor management with a free tier and per-location monthly… | $50 | ✓ | ✓ | ✓ | Cloud Based |
 HID SAFE Visitor Enterprise visitor management from HID Global with watchlist screening and… | Custom | – | – | ✓ | Cloud Based, On Premises, Hybrid |
 Doordeck NFC smart access control platform, now aligned with Sentry Interactive | Custom | – | – | ✓ | Cloud Based |
 Sign In Enterprise (Traction Guest) Enterprise visitor and workplace security platform, now branded Sign In… | Custom | – | – | ✓ | Cloud Based |
 Teamgo Cloud-based visitor management system for safer, more secure workplaces | $19/month | ✓ | – | ✓ | Cloud Based |
 SwipedOn Plug-and-play visitor and employee sign-in system, now part of Sign… | £415/year/site | ✓ | – | ✓ | Cloud Based |
 Sign In App Cloud-based visitor management and staff sign-in software for workplaces and… | GBP 415 | ✓ | – | ✓ | Cloud Based |
All Software
21 Best Visitor Management Software Options
Showing 41 - 21 of 21 products
WhosOnLocation was a New Zealand-founded visitor, contractor and evacuation management platform. It was acquired by MRI Software in 2021 and rebranded as MRI OnLocation in May 2022, so the whosonlocation.com domain now redirects to MRI Software's product pages. The platform still covers visitor pre-registration and scheduling, touchless sign-in, badge printing, email and SMS host notifications, contractor and employee management, health screening, and real-time evacuation roll calls.
MRI Software does not publish self-serve pricing for the product; the current site directs buyers to contact sales by phone for a quote. WhosOnLocation previously offered a documented public API, and the platform is used across schools, offices, government and manufacturing sites in dozens of countries. Prospective buyers researching WhosOnLocation today should expect to be sold MRI OnLocation instead.
Read WhosOnLocation Reviews Explore additional details
Explore various Keka features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all WhosOnLocation Features- Visitor pre-registration and scheduling
- Touchless sign-in
- Badge printing and visitor tracking
- Email and SMS host notifications
- Contractor and employee management
- Health screening and background checks
- Real-time evacuation and emergency roll call
- Visitor car parking management
- Reporting and data export
- Access restriction based on visitor policy
Pricing
WhosOnLocation Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Visitor Management Software Buyer's Guide
Choosing Visitor Management Software depends less on finding the most capable product than the one matching how your team already works. This guide covers what it does, the capabilities worth checking, and how to compare a shortlist.
What is Visitor Management Software?
Visitor Management Software helps teams manage buildings, workplaces, and the assets and people within them. In practice the gain is consistency, because everyone works from the same record instead of a personal copy of it. Good options are approachable on day one and still adequate a year later, which is a harder balance than it sounds.
Key features to look for in Visitor Management Software
Requirements vary, though most credible Visitor Management Software products offer the capabilities below.
- Space and floor plan management
- Asset registers and maintenance history
- Work order creation and assignment
- Preventive maintenance scheduling
- Desk, room, and resource booking
- Contractor and vendor management
- Compliance and inspection records
- Reporting on space use and maintenance cost
Benefits of using Visitor Management Software
When the match is good, the outcomes people describe are:
- Maintenance planned rather than reactive
- Clear picture of how space is actually used
- Full service history for every asset
- Compliance evidence available on request
- Lower cost through fewer emergency repairs
Who uses Visitor Management Software?
Visitor Management Software is used by facilities managers, maintenance teams, workplace and real estate leads, and building operators. Company size is a weaker signal than workflow match when judging whether an option suits you.
How to choose the right Visitor Management Software
These are the practical considerations when comparing Visitor Management Software:
- Whether it handles your asset types and building portfolio
- Mobile access for technicians working on site
- How preventive maintenance schedules are built and triggered
- Integration with building systems and sensors if relevant
- Reporting on cost per asset and space utilisation
Shortlist two or three and trial each against real work rather than a prepared demo. Involve whoever will use it daily, since day to day usability decides adoption more often than the feature comparison does.
How much does Visitor Management Software cost?
Often priced per user, per asset, or per square area managed each month. Larger portfolios usually move to annual contracts. Work out cost at your projected volume, not your current one, and confirm the quoted tier includes what you require.
FAQs of Visitor Management Software
Visitor Management Software exists to run the admin behind facilities and workplace work, from records and bookings through to billing and compliance evidence.
You can use a general tool, but you will rebuild the facilities and workplace parts by hand that Visitor Management Software covers out of the box.
Visitor Management Software products are often designed around a particular scale, so ask directly what size of facilities and workplace operation the typical customer runs.
Before committing to Visitor Management Software, get specifics on what it imports from your existing facilities and workplace data and what you will re enter by hand.
Expect monthly per user or per location pricing for Visitor Management Software, with a premium over generic tools that reflects the smaller facilities and workplace market.
Evaluate Visitor Management Software against actual facilities and workplace work and let the eventual daily users lead that trial.