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M-Files

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Metadata driven, AI powered document management platform for organizing and automating business content

Document Management software Legal Document Management Software
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  • Deployment Cloud Based, On Premises, Hybrid
  • Starting price €65
  • Free trial Available
  • Best for SMEs, Agencies, Enterprises

What is M-Files?

M-Files is a document management system that organizes content by what it is rather than where it is stored, using metadata to link documents to clients, projects, and processes instead of relying on folder hierarchies. The platform includes OCR, e-signing, offline access, and built in workflow automation that assigns tasks and triggers notifications as documents move through review cycles.

M-Files Aino, the platform's AI assistant, provides intelligent search and task automation, with more advanced Aino agents available on the Enterprise tier. M-Files is available in cloud, on premises, and hybrid deployments, and integrates natively with Microsoft Teams, SharePoint, Outlook, and Copilot, making it a common choice for regulated industries needing strong compliance and audit controls.

Key Features of M-Files

M-Files lists 9 documented features, including Metadata driven document organization without folder structures, M-Files Aino AI assistant for search and automation and Built in workflow automation and approvals. The list below covers what the product does rather than how it is marketed.

  • Metadata driven document organization without folder structures
  • M-Files Aino AI assistant for search and automation
  • Built in workflow automation and approvals
  • OCR and e-signature support
  • Version control and audit trails
  • Cloud, on premises, and hybrid deployment options
  • Native Microsoft 365, Teams, and Outlook integration
  • Compliance and retention policy enforcement
  • No-code process automation

M-Files Pricing

M-Files lists one plan, at €65.

Essentials

€65

per seat/month

Request pricing

Entry edition for storing content securely, applying governance automatically and using trusted AI as the business grows.

M-Files Specifications

M-Files is available on web app, Windows and macOS and has iOS and Android apps. It offers an API and has a free trial.

Deployment
  • Cloud Based
  • On Premises
  • Hybrid
Billing cycle
Yearly
Desktop
  • Web App
  • Windows
  • macOS
Mobile
  • iOS
  • Android
Languages
  • English
Built for
  • SMEs
  • Agencies
  • Enterprises
Support
  • Email
  • Phone
  • Live Support
  • Training
  • Tickets
Integrations
Microsoft 365, Teams, SharePoint, Outlook, Copilot, Salesforce, SAP
Public API
Yes
Free trial
Yes
Free plan
No
Runs in browser
Yes
Customisable
Yes
Website
m-files.com

M-Files Videos

M-Files Screenshots

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M-Files FAQs

M-Files organizes documents by metadata such as client, project, or document type rather than requiring users to navigate fixed folder structures.

Yes, M-Files offers a free 30 day trial for organizations to evaluate the platform.

Aino is M-Files' built in AI assistant that provides intelligent search, contextual suggestions, and task automation, with more advanced agent capabilities on the Enterprise plan.

Yes, M-Files supports cloud, on premises, and hybrid deployment models.

The Essentials edition starts at €65 per user per month billed annually, while Enterprise pricing is custom based on organizational needs.