Payroll Mate
VerifiedDesktop payroll software for small business, in-house payroll processing with no monthly fees
See all screenshots - Deployment On Premises
- Starting price $219/year
- Free trial Available
- Best for Freelancers, SMEs, Agencies
What is Payroll Mate?
Payroll Mate is a desktop-based payroll software product from Real Business Solutions, designed for small businesses, accountants, farms, nonprofits, and payroll bureaus that want to process payroll in-house on Windows without recurring monthly subscription fees. The base package handles payroll for up to 10 companies with up to 75 employees each per calendar year, and calculates federal, state, and local payroll taxes automatically, including FICA and unemployment taxes.
The software supports multiple pay types (hourly, salary, overtime, double time, commission, piece-rate, and shift differentials), prints checks and paystubs, generates tax forms such as W-2, W-3, 941, 940, 943, and 944, and can export payroll journal entries to QuickBooks and Peachtree/Sage 50. Optional add-ons extend the base license to include direct deposit (ACH/NACHA file generation), MICR check printing, expanded company and employee capacity, additional state payroll forms, and a vendor/1099 contractor payment center.
Key Features of Payroll Mate
Payroll Mate lists 10 documented features, including Automated federal, state, and local payroll tax calculations, Support for weekly, bi-weekly, semi-monthly, and monthly pay periods and Multiple pay types: salary, hourly, overtime, double time, commission, shift differentials. The list below covers what the product does rather than how it is marketed.
- Automated federal, state, and local payroll tax calculations
- Support for weekly, bi-weekly, semi-monthly, and monthly pay periods
- Multiple pay types: salary, hourly, overtime, double time, commission, shift differentials
- Check printing with paystubs, including optional MICR blank-stock printing
- Direct deposit via ACH/NACHA file generation (optional add-on)
- Automated generation of W-2, W-3, 941, 940, 943, and 944 tax forms
- Vacation and sick time accrual tracking on paychecks
- Export of payroll journal entries to QuickBooks Desktop and Peachtree/Sage 50
- Comprehensive payroll reports (journal summary/detail, tax liability, employee earnings, etc.)
- Vendor and 1099 contractor payment center (optional add-on)
Payroll Mate Pricing
Payroll Mate lists 6 plans. One carries a published figure, at $219; the rest are quoted on request.
Payroll Mate Base License
$219/year
Up to 10 companies, up to 75 employees per company
One-time annual purchase covering one calendar/tax year; includes 60 days of technical support; no monthly fees
Option #2: Direct Deposit
Additional fee
(custom)
Adds ACH/NACHA direct deposit file generation
Option #3: Expanded Capacity
Additional fee
(custom)
Increases capacity to up to 100 companies and up to 1,000 employees per company
Option #4: MICR Check Printing
Additional fee
(custom)
Enables MICR check printing on blank check stock
Option #5: State Payroll Forms
Additional fee
(custom)
Adds support for select state payroll forms (e.g. CA, TX, NY, FL, IL)
Option #6: Vendor and 1099 Center
Additional fee
(custom)
Adds contractor payment tracking and 1099 form support
Payroll Mate Specifications
Payroll Mate is available on Windows. It has a free trial.
- Deployment
- On Premises
- Billing cycle
- Yearly
- Desktop
- Windows
- Languages
- English
- Built for
- Freelancers
- SMEs
- Agencies
- Support
- Phone
- Integrations
- Exports payroll journal entries to QuickBooks Desktop and Peachtree/Sage 50
- Public API
- No
- Free trial
- Yes
- Free plan
- No
- Runs in browser
- No
- Customisable
- Yes
- Website
- realtaxtools.com
Payroll Mate Videos
Payroll Mate Screenshots
Payroll Mate Comparisons
Side by side comparisons of Payroll Mate against 3 other Stand Alone Payroll Software options listed here.
Used Payroll Mate? Write the first review.
Payroll Mate FAQs
Alternatives to Payroll Mate
Other Stand Alone Payroll Software recorded on the same fields.
