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FreshBooks Payroll

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Payroll add-on for FreshBooks, powered by Gusto, for running US employee and contractor payroll

Payroll Software
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  • Deployment Cloud Based
  • Starting price $40
  • Free trial Not offered
  • Best for Freelancers, Startups, SMEs

What is FreshBooks Payroll?

FreshBooks Payroll is a payroll add-on built into the FreshBooks accounting platform, powered by Gusto. It lets US-based small businesses pay W-2 employees and 1099 contractors, run unlimited pay cycles, and automatically calculate and file federal and state payroll taxes, all without leaving FreshBooks. Payroll transactions sync automatically into the FreshBooks chart of accounts, so books stay up to date after every pay run.

The add-on covers direct deposit, benefits recording, and payroll tax compliance, and it is available on top of any FreshBooks accounting plan (Lite, Plus, Premium, or Select). It does not currently support paying contractors-only accounts, printing physical checks, tracking paid time off, or multiple hourly rates per employee; businesses with more advanced payroll or HR needs are directed to use the standalone Gusto app instead.

Key Features of FreshBooks Payroll

FreshBooks Payroll lists 9 documented features, including Pay W-2 employees and 1099 contractors from within FreshBooks, Unlimited payroll runs each month and Automated federal and state payroll tax calculations. The list below covers what the product does rather than how it is marketed.

  • Pay W-2 employees and 1099 contractors from within FreshBooks
  • Unlimited payroll runs each month
  • Automated federal and state payroll tax calculations
  • Automatic payroll tax filing and payments
  • Direct deposit for employees and contractors
  • Benefits and deductions recording
  • Automatic sync of payroll transactions into FreshBooks chart of accounts
  • Pay run summaries with hours and earnings data
  • Powered by Gusto's payroll engine and tax compliance system

FreshBooks Payroll Pricing

FreshBooks Payroll lists one plan, at $40.

FreshBooks Payroll

$40

/mo plus $6/mo per user

Request pricing

FreshBooks Payroll is sold as an addition to a FreshBooks subscription and this figure is the product’s own published price, listed beside Team Members and Advanced Payments on the plan page.

FreshBooks Payroll Specifications

FreshBooks Payroll is available on web app and has iOS and Android apps.

Deployment
  • Cloud Based
Billing cycle
Monthly
Desktop
  • Web App
Mobile
  • iOS
  • Android
Languages
  • English
Built for
  • Freelancers
  • Startups
  • SMEs
Support
  • Email
  • Live Support
  • Tickets
Integrations
Built on Gusto's payroll infrastructure; syncs automatically with FreshBooks accounting (chart of accounts, expense tracking). Available as an add-on across all FreshBooks accounting plans.
Public API
No
Free trial
No
Free plan
No
Runs in browser
Yes
Customisable
No
Website
freshbooks.com

FreshBooks Payroll Videos

FreshBooks Payroll Screenshots

FreshBooks Payroll screenshot 1

FreshBooks Payroll Comparisons

Side by side comparisons of FreshBooks Payroll against 3 other Payroll Software options listed here.

FreshBooks Payroll
Gusto
VS
FreshBooks Payroll
NetSuite SuitePeople Payroll
VS
FreshBooks Payroll
OnPay
VS

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FreshBooks Payroll FAQs

It is a payroll add-on for FreshBooks accounting plans, powered by Gusto, that lets US businesses pay employees and contractors, and automatically calculate and file payroll taxes, directly from their FreshBooks account.

It costs $40 per month plus $6 per month for each active employee or contractor paid, on top of the cost of a FreshBooks accounting plan.

Yes, the payroll add-on can be attached to any FreshBooks accounting plan, including Lite, Plus, Premium, or Select.

No, FreshBooks Payroll currently requires at least one W-2 employee on the account; it cannot be used for a contractors-only setup.

Yes, it automatically calculates and files federal and state payroll taxes, including income tax, unemployment tax, Medicare, and Social Security, based on the business's registered tax accounts.

FreshBooks Payroll is powered by Gusto, and the two companies have an embedded payroll partnership integrated directly into the FreshBooks product.