Payroll Mate
What is Payroll Mate?
Payroll Mate is a desktop-based payroll software product from Real Business Solutions, designed for small businesses, accountants, farms, nonprofits, and payroll bureaus that want to process payroll in-house on Windows without recurring monthly subscription fees. The base package handles payroll for up to 10 companies with up to 75 employees each per calendar year, and calculates federal, state, and local payroll taxes automatically, including FICA and unemployment taxes.
The software supports multiple pay types (hourly, salary, overtime, double time, commission, piece-rate, and shift differentials), prints checks and paystubs, generates tax forms such as W-2, W-3, 941, 940, 943, and 944, and can export payroll journal entries to QuickBooks and Peachtree/Sage 50. Optional add-ons extend the base license to include direct deposit (ACH/NACHA file generation), MICR check printing, expanded company and employee capacity, additional state payroll forms, and a vendor/1099 contractor payment center.
Key Features of Payroll Mate
Here are the powerful features that make Payroll Mate stand out from the competition. Packed with innovative tools and advanced functionalities, this software offers a range of benefits.
- Automated federal, state, and local payroll tax calculations
- Support for weekly, bi-weekly, semi-monthly, and monthly pay periods
- Multiple pay types: salary, hourly, overtime, double time, commission, shift differentials
- Check printing with paystubs, including optional MICR blank-stock printing
- Direct deposit via ACH/NACHA file generation (optional add-on)
- Automated generation of W-2, W-3, 941, 940, 943, and 944 tax forms
- Vacation and sick time accrual tracking on paychecks
- Export of payroll journal entries to QuickBooks Desktop and Peachtree/Sage 50
- Comprehensive payroll reports (journal summary/detail, tax liability, employee earnings, etc.)
- Vendor and 1099 contractor payment center (optional add-on)
Payroll Mate Pricing
Here are the pricing plans for Payroll Mate. Choose the plan that best fits your requirements and budget.
Payroll Mate Base License
$219/year
Up to 10 companies, up to 75 employees per company
One-time annual purchase covering one calendar/tax year; includes 60 days of technical support; no monthly fees
Option #2: Direct Deposit
Additional fee (custom)
Adds ACH/NACHA direct deposit file generation
Option #3: Expanded Capacity
Additional fee (custom)
Increases capacity to up to 100 companies and up to 1,000 employees per company
Option #4: MICR Check Printing
Additional fee (custom)
Enables MICR check printing on blank check stock
Option #5: State Payroll Forms
Additional fee (custom)
Adds support for select state payroll forms (e.g. CA, TX, NY, FL, IL)
Option #6: Vendor and 1099 Center
Additional fee (custom)
Adds contractor payment tracking and 1099 form support
Payroll Mate Specifications
Get a closer look at the technical specifications and system requirements for Payroll Mate. Find out if it's compatible with your operating system and other software.
- on premises
- windows
- freelancers
- smes
- agencies
- phone
Payroll Mate Screenshots
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Unified payroll built on the same platform as your HR, IT, and finance data.
Payroll Mate Comparisons
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Overall Payroll Mate Reviews
Here's our unbiased review of Payroll Mate. Discover how our team of experts rates its features, ease of use, customer support, and other aspects that contribute to its overall appeal.