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Hubstaff

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Time tracking and productivity monitoring platform that turns work hours into insights and automated payments.

Productivity Management Software Time Tracking Software Timesheet Software
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  • Deployment Cloud Based
  • Starting price Free
  • Free trial Available
  • Best for Freelancers, Startups, SMEs

What is Hubstaff?

Hubstaff is a workforce management platform built around automated time tracking. It lets teams log hours via a start/stop timer or GPS tracking across desktop, web, mobile, and a Chrome extension, then layers on productivity monitoring: optional screenshots, activity levels, and app and URL tracking. Field-based teams can use geofencing to automatically clock workers in and out at job sites. Managers get 20+ customizable reports covering utilization, project budgets, and costs, with role-based permissions to control what monitoring data is visible or blurred.

Beyond tracking, Hubstaff includes scheduling and attendance, time off management, overtime calculation, client invoicing, and payments/payroll processing, plus a built-in Kanban-style task manager (Hubstaff Tasks) and integrations with tools like Asana and Jira. Pricing is per-seat with a 2-seat minimum on paid tiers, a free plan for solo users, and add-ons such as Insights (productivity analytics), Locations (geofencing/GPS), and extended data retention sold separately on lower tiers. Hubstaff serves remote, hybrid, and field teams and reports over 140,000 users worldwide.

Key Features of Hubstaff

Hubstaff lists 10 documented features, including Cross-platform time tracking (desktop, web, mobile, Chrome extension) with start/stop and GPS timers, Optional screenshots as visual proof of work, with blur and frequency controls and Activity levels via keyboard/mouse monitoring. The list below covers what the product does rather than how it is marketed.

  • Cross-platform time tracking (desktop, web, mobile, Chrome extension) with start/stop and GPS timers
  • Optional screenshots as visual proof of work, with blur and frequency controls
  • Activity levels via keyboard/mouse monitoring
  • App and URL tracking to see software and website usage during work time
  • Geofencing and GPS location tracking for field teams with automatic clock in/out
  • Scheduling, attendance, time off, and overtime management
  • Project and client budgets with 20+ customizable reports
  • Payments and payroll processing, plus client and team invoicing
  • Built-in task management (Hubstaff Tasks) with Kanban boards and templates
  • Integrations with tools like Asana, Jira, QuickBooks, and Deel

Hubstaff Pricing

Hubstaff lists 5 plans, starting free and running to $25.

Free

Free

1 seat (solo users)

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Time tracking, timesheets, activity levels, 100 screenshots/user/month, limited reports, clients, invoices, payments, and data retention.

Starter

$4.99/seat/month

2 seat minimum

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Basic time tracking and productivity tools: multi-platform timer, timesheets, 500 screenshots/seat/mo, 500 app & URL records/seat/mo, up to 5 clients. Billed annually; monthly billing also available at a higher rate.

Grow

$7.50/seat/month

2 seat minimum

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Adds scheduled reports, 1 integration, unlimited clients, idle timeout, project budgets, work breaks, expenses, 1,500 screenshots/seat/mo, 1,500 app & URL records/seat/mo.

Team

$10/seat/month

2 seat minimum

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Unlimited screenshots and app/URL tracking, unlimited integrations, scheduling & attendance, payments & payroll, unlimited tasks/to-dos, 3-month free trial of Insights add-on.

Enterprise

$25/seat/month

Billed annually

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Custom setup, account provisioning, SSO, SCIM provisioning, SOC-2 Type II and HIPAA compliance options, dedicated support, Insights and Locations included.

Hubstaff Specifications

Hubstaff is available on web app, Windows and macOS and has iOS and Android apps. It offers an API, has a free trial and has a free plan.

Deployment
  • Cloud Based
Billing cycle
Monthly
Desktop
  • Web App
  • Windows
  • macOS
Mobile
  • iOS
  • Android
Languages
  • English
Built for
  • Freelancers
  • Startups
  • SMEs
  • Agencies
  • Enterprises
Support
  • Email
  • Live Support
Integrations
Integrates with Asana, Jira, Trello, Basecamp, QuickBooks, PayPal, Deel, Slack, GitHub, and other project management, accounting, and payment tools via its public API and native integrations.
Public API
Yes
Free trial
Yes
Free plan
Yes
Runs in browser
Yes
Customisable
Yes
Website
hubstaff.com

Hubstaff Videos

Hubstaff Screenshots

Hubstaff screenshot 1

Hubstaff Comparisons

Side by side comparisons of Hubstaff against 3 other Time Tracking Software options listed here.

Hubstaff
My Hours
VS
Hubstaff
Paymo
VS
Hubstaff
QuickBooks Time
VS

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Hubstaff FAQs

Yes. Hubstaff offers a free plan intended for solo users, which includes basic time tracking, timesheets, activity levels, and up to 100 screenshots per user per month, with limited reports and data retention.

No. Hubstaff offers a free 14-day trial that does not require a credit card, plus a 30-day money-back guarantee on paid plans (excluding the trial period).

Paid plans (Starter, Grow, and Team) all require a 2-seat minimum. Enterprise pricing is billed annually and negotiated directly with Hubstaff.

Yes, through the Locations add-on (included in Enterprise, available as a paid add-on on Team plans), Hubstaff offers GPS time tracking, geofenced job sites, and automatic clock in/out as employees enter or leave a site.

Hubstaff provides privacy controls that let managers enable, disable, blur, or adjust the frequency of monitoring features such as screenshots, activity levels, and app/URL tracking, with role-based permissions.

Yes, Payments & Payroll is a feature on paid plans (limited on Starter/Grow, full on Team and Enterprise), allowing teams to pay employees and contractors based on tracked hours.