Best Legal Hold Software
Legal hold software is a specialized tool designed to assist organizations in managing and implementing legal holds on relevant documents and data for litigation or regulatory compliance purposes. These software solutions provide features and functionalities tailored to help organizations effectively preserve and manage potentially relevant information during legal proceedings.
Key capabilities include:
- Legal Hold Management
- Data Preservation
- Custodian Identification
- Notification and Communication
- Audit Trail Tracking
- Reporting and Compliance Monitoring
Legal hold software enables organizations to efficiently manage the legal hold process, ensuring that relevant information is preserved, and compliance requirements are met. By providing tools for legal hold management, data preservation, custodian identification, and notification, these solutions help organizations mitigate risks, reduce potential liabilities, and comply with legal obligations.
To qualify for the Legal Hold Software category, a product must:
- Provide features and functionalities tailored to assist organizations in managing and implementing legal holds on relevant documents and data.
- Offer tools for legal hold management, data preservation, custodian identification, notification, and compliance monitoring.
- Support integration with other systems and platforms to ensure seamless workflow integration and data exchange.
The core value proposition is empowering organizations to efficiently manage the legal hold process, mitigate risks, and comply with legal obligations by leveraging the capabilities of legal hold software.
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FAQs of Legal Hold Software
A legal hold, also called a litigation hold, is the process where organizations preserve potentially relevant information when there’s pending litigation or it’s expected. When a legal hold is issued, organizations inform custodians about their obligation not to delete electronically stored information (ESI) or physical documents related to a case.
A Litigation Hold not only preserves deleted items but also retains original versions of modified items until the hold is lifted. Optionally, you can specify a hold duration, which keeps a mailbox item preserved for the specified period.
Within a live application system, legal holds can be applied to various categories of data, including:
- Business Object Repository (BOR) objects from the database and archive files stored in the Information Lifecycle Management (ILM) store.
- ArchiveLink documents.
- Attachments linked to BOR objects (automatic hold using BOR objects).
- PrintLists.
Your instructions should be clear and detailed enough for your custodian to easily understand what is required of them. However, avoid being overly specific to the point of overwhelming or confusing them. Take the time to carefully consider the pertinent issues of the case and identify potential sources of evidence.
OpenText Legal Hold is a straightforward yet powerful cloud-based solution designed to assist legal, HR, compliance, and IT teams in centralizing legal hold management. This helps simplify the process and reduces the complexity and risks associated with holds and data preservation efforts.