Best Integrated Workplace Management (IWMS) Software

An integrated workplace management system (IWMS) is a software platform designed to streamline and consolidate all aspects of real estate and facilities management onto a single, dynamic, and scalable solution.

Key features include:

  1. Centralized Database and Process Integration
  2. Real Estate and Property Management
  3. Facilities Management and Operations
  4. Capital Project and Asset Management
  5. Sustainability and Energy Management

An IWMS utilizes a centralized database to simplify and combine various processes, eliminating the need for multiple, disparate software systems and solutions – such as facility management software, human resource management tools, and enterprise resource planning software – to manage an organization’s operations.

IWMS platforms typically integrate the following functional areas:

  • Property and real estate management (e.g., lease accounting and lease management)
  • Capital project management (e.g., capital planning, cost, and resource management)
  • Facilities management (e.g., space management, move management, and space utilization)
  • Operations and maintenance management (e.g., asset management and vendor management)
  • Sustainability and energy management (e.g., carbon emissions tracking and energy benchmarking)

To qualify for the Integrated Workplace Management System (IWMS) category, a product must:

  • Provide a centralized platform that streamlines and integrates various real estate and facilities management processes.
  • Offer functionalities for real estate and property management, including lease management and accounting.
  • Support facilities management and operations, such as space management, move management, and asset management.
  • Include capabilities for capital project management, cost and resource planning, and vendor management.
  • Incorporate sustainability and energy management features, such as carbon emissions tracking and energy benchmarking.

The core value proposition of an IWMS is to empower organizations with a comprehensive and unified solution that consolidates and optimizes real estate, facilities, and asset management processes, enabling improved operational efficiency, cost savings, and data-driven decision-making across the entire workplace management lifecycle.


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FAQs of Integrated Workplace Management (IWMS) Software

IWMS platforms automate maintenance and repair schedules, making workflows more efficient. They help predict and prevent equipment downtime, manage energy use, plan and perform necessary maintenance, and start new sustainability projects.

An ERP system supports an organization’s main business activities, while an IWMS solution mainly focuses on Facility Management (FM) and Real Estate Management (RE) processes.

IWMS is perfect for facility managers handling various tasks like maintenance requests and employee support tickets. On the other hand, a CMMS (Computerized Maintenance Management System) focuses only on facility maintenance requests.

For instance, an automotive manufacturer might combine its Quality Management System (QMS) with an Environmental Management System (EMS) and an Occupational Health and Safety Management System (OHSMS). This ensures consistent production processes, reduces environmental impact, and prioritizes worker safety.

Take an automotive manufacturer, for example. They might combine their Quality Management System (QMS) with an Environmental Management System (EMS) and an Occupational Health and Safety Management System (OHSMS). By doing this, they can ensure that their production processes stay consistent, minimize any harm to the environment, and put the safety of their workers first.